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Shipping/ Billing Coordinator / Accounting Assistant

Company: Orion Talent
Location: Newburyport
Posted on: November 24, 2022

Job Description:

Orion Talent, the nation---s largest military recruiting firm, is currently recruiting transitioning or former military professionals for Shipping/ Billing Coordinator / Accounting Assistant positions with a leading global provider of first-rate products in the areas of heat transfer, separation, and fluid handling. Position Details Location: Newburyport, MA Pay: $25/hr Hours: Monday through Friday; 7:30 am- 4:30 pm Position Description As a Shipping/ Billing Coordinator / Accounting Assistant, you will be an active member of the team and contribute to the efficiency and effectiveness of the organization. You will provide support to general accountant for inventory accounting, process all domestic and international shipment, and support Customer Service with order entry of spare parts. From a day-to-day task standpoint, you will: --- Handle primary responsibilities. o Provide support to general accountant for inventory accounting. o Process all domestic and international shipments. o Support Customer Service with order entry of spare parts. --- Process all domestic and international shipping documents. o Maintain knowledge of export regulations to ensure compliance with US laws as applied to our shipment. o Maintain company Netting currency rates and updates to customer data. o Generate invoices for customers and maintain in-house invoicing files. o Generate all paperwork required for accurate shipment of goods to customers. o Maintain Customs Entry Log Database for US Customs compliance on imported goods o Review in-coming freight billing for accuracy to quoted price, approve for payment, forward to Technical Traffic Consultants for payment. o Review freight account payments for accuracy. o Assist sales and service department with the creation of freight quotes to customers. --- Support Customer Service. --- Relay incoming customer calls. o Conduct order entry of spare parts into local ERP software. o Input data into Access database that supports Service-related information. --- Provide support to general accountant by using ERP software for inventory accounting. o Create and analyze for accuracy monthly reports required for reporting of cost of goods sold. --- Reports to General Accountant. --- Allowed full latitude for Freight/Goods Movement decisions. --- Works daily with sales, service, production/shipping departments. --- Reporting responsibility to Logistics Manager North America for freight issues. --- Reporting, record keeping responsibility to Vice President Finance. Position Requirements --- While not required, an associates degree in business is preferred. --- You have excellent communication and organizational skills and enjoy working in a team environment. You have prior experience in: o 2-4 years working in international shipping. o A manufacturing environment supporting accounting or customer service. o Working independently, with a strong attention to detail. o Microsoft Office Suite. Position Requirements --- E3-Decisiveness, F2-Customer Service Orientation, B2-Teamwork, B8-Cross Cultural Awareness, C2-Analysis, B4-Integrity, E5-Initiative. --- International shipping experience. --- Customer Service Experience: quoting, order entry. --- Experience with ERP / CRM software. --- Highly proficient in MS Office Suite: Access, Excel, and Word. --- Associates or bachelor---s degree. --- 2-4 years international shipping experience. --- 2-3 years in a manufacturing environment supporting Shipping and/or Customer Service. --- Organized, work well with tight deadlines, Multitasking and prioritizing, Ability to analysis individual situations to decide appropriate action, work well independently and as a member of a team. --- General Accounting Knowledge, Domestic and International Shipping documentation preparation.

Keywords: Orion Talent, Lowell , Shipping/ Billing Coordinator / Accounting Assistant, Professions , Newburyport, Massachusetts

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